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Sunday, March 18, 2012

Groups in Gmail

Groups in Email
One can save a lot of time by typing less and having the same outcome.  If you email a bunch of people everyday and you are still typing each and every email address or selecting each person from your contact list, you are wasting time.  Email programs often have a feature where you can name a group, add people to this group, and then send an email addressed to the group by typing the group name.  Gmail is no different.

Add Someone to a Group

The past 5-10 years (however long gmail has been around) I have forgotten all about using groups because it's pretty hidden in Gmail.  Here's how to add someone to a group in Gmail:
  1. Log into Gmail.
  2. Click on the Gmail label in the top left corner and select "Contacts".  See top screenshot.
  3. Select the person you want to add to a group.
  4. Click on the button with the multiple people icon at the top in the middle section of the page.
  5. Here you can either create a new group or select an exiting one.
  6. Repeat and add more people to a group.

Add a Contact
If you don't see someone you need, no worries, you can add emails as contacts too.
    1. Log into Gmail.
    2. Click on the Gmail label in the top left corne and select "Contacts".
    3. Click on the icon with the person and the plus (+) sign at the top in the middle section of the page.
    4. Type in the email or name of the person you want to add.

Send Mail to a Group
Now you can compose a new email, type in the group's name that you just added and all the group member's email addresses will appear.

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